Bike MS Communications

Bike MS Image

The South Canadian Amateur Radio Society (SCARS) is managing the communications needs for the annual Bike MS bicycle event. The “Road Divided” is a two-day fundraising cycling event that will be held September 23 & 24, 2017. This ride takes riders on a journey from Norman to Stillwater, with an overnight stay in Guthrie. This ride begins Saturday morning in Norman, at the National Center for Employee Develpment (NCED), or the ‘Postal Training Center’ on Hwy 9. Cyclists will travel north through Central Oklahoma and finish Day 1 for an overnight stay in historic Guthrie. On Day 2, the journey continues from Guthrie to the Bike MS: The Road Divided Finish Line in Stillwater. Participants will experience routes with fully-stocked rest stops every 10-12 miles, a great lunch stop each day and support provided by volunteer nurses, HAM radio operators and law enforcement.

Get Involved

This year we have again been asked to provide radio operators for the following tasks. Each day, we’ll need eight (7) support and gear (SAG) mobile operators, and optionally some rest stop operators. For 2017, we’re looking to split this operation into two pieces. We’re looking for an OKC/Edmond/Stillwater ARC to manage the Sunday operation from Guthrie to Stillwater. Please ask your club to consider managing this task. Mark Kleine N5HZR would be happy to come talk with your group if you’d like to get involved. If you’d like to help, please contact Mark at N5HZR@arrl.net. Experience is not needed, but if you can check into a net, and keep your cool in an active environment, you’ll do just fine.

Support And Gear (SAG) Mobile Operators

Typically there are 6 trucks/vans rented from Enterprise rental. Each will have a driver, and an amateur radio operator. The radio operator will handle communication, navigation, and other activities that pop up throughout the day.

Rest Stop Operators

Rest stop operators will handle traffic to and from each rest stop to the mobile vehicles. Multiple operators will be allowed at each rest stop if you’d like to bring your own ‘company’.

Communications Paths

Primary communications will occur on the VHF Amateur repeaters along the route. These will be listed here as soon as they are available. Secondary communications will occur on DMR Talk Group Central Oklahoma. Communications on both paths will be through a directed net. These roles will probably be switched for 2017.

Equipment Required

Our primary communications radios will be VHF analog mobile systems temporarily mounted in the SAG vehicles and located at the rest stops. We will have access to about 10 of these radios, and 10 magnetic mount antennas, so there should be plenty of equipment available for the SAG vehicles. Note that the vehicles used may have aluminum body panels, and the mag mounts may need to be duct taped onto the vehicles. Duct tape will be availalbe at the starting location to assist in setting up the radios. Rest Stop locations will be required to bring their own radios, and power systems.

Our backup communications radios will be DMR radios on the Norman, East OKC, Edmond, and Stillwater repeaters, using the Central Oklahoma Talkgroup. Operators desiring to use DMR must bring their own equipment. Please be advised that you’ll probably need additional batteries, and a method to recharge these devices. We will probably make a bulk purchase of batteries and 12VDC chargers. Contact Mark Kleine N5HZR if you’d like to get in on that purchase.

Saturday Route

Ride With GPS Map – Saturday 69 Mile

Saturday 69 MapSaturday 1Saturday 2

Ride With GPS Map – Saturday Century

Saturday Century MapSaturday Century1Saturday Century2Saturday Century3

Ride With GPS Map – Saturday 35 Mile

Saturday 35 Mile MapSaturday 35

Sunday Route

Ride With GPS Sunday Map

Sunday MapSunday Route

Friday, September 23rd, 2016 Schedule

  • 4-9pm: Participants arriving, checking into hotel, checking bikes in, activities on their own
  • 4-9pm: Registration, Volunteer Check-In, Expo and Bike Compound open
  • 4:30-5pm: Shuttles staging, and loading to transport riders from Tulsa to Norman
  • 5:30pm: Shuttle departure from Tulsa to Norman
  • 5-9pm: Dinner in NCED Sooner Grill open
  • 6:00pm & 9pm: NCED movie theater showings (*exact schedule available at front desk)
  • 7-8pm: Bike MS Route Q&A session with Susan Brock at Ride Marshal table
  • 7:30pm: Shuttle arrives in Norman from Tulsa
  • 9pm: National MS Society activities end
  • 10pm: NCED Saltwater pool closes
  • 1am: NCED Route 66 lounge closes
  • **Open 24 hours: NCED Billiard room, Fitness center and Gift Shop

Saturday, September 24th, 2016 Schedule

  • 6-7:30am: Buffet breakfast open—Sooner Grill
  • 6-7:30am: Donation station, registration, information & bike compound open
  • 7am: MS Express riders staging and loading
  • 7:30am: Bike MS Morning 1 kick-off program & safety announcements
  • 8am-5pm: Bike MS Day 1 route open (69 mile route and century loop)
  • 8am: Staggered start for 69 and 100 mile cyclists for safety
  • 8:30am: MS Express riders shuttled to start line at OMRF
  • 9:15am: Dr. Pardo and MS staff conduct starting program
  • 9:30am: MS Express start (34 mile route)
  • 10-2pm: Lunch open at Yordi Training Center, Camp DaKaNi
  • 11am-3pm: Lunch at Highland Park, courtesy of Sam’s Club- burgers and hot dogs (veggie option)
  • 11am-4pm: Finish Line-CONGRATULATIONS
  • 12pm-9pm Massages available
  • 12pm-7pm: Pool open at Highland Park, and Music by DJ Scot
  • 12pm-9pm: Beer tent open, courtesy of Anheuser Busch
  • 1pm-8pm: Shuttle service to Guthrie hotels
  • 2pm: Century loop closes
  • 4-7pm: BBQ Dinner, courtesy of Ben E. Keith Foods, catered by Francis Tuttle Culinary School
  • 5pm: Team Jersey Fashion Show
  • 5:30pm: Rider Acknowledgment
  • 9pm: National MS Society activities end & lights out

Sunday, September 25th, 2016 Schedule

  • 5:30am: Hotel shuttle pick ups begin for transport to Highland Park
  • 6-7:30am: Breakfast served courtesy of the Pancake Lady!
  • 6am-7:30am: Information and Bike compound open
  • 7:30am: Final shuttle service from hotels to Highland Park
  • 7:45am: Bike MS morning 2 kick-off program & safety announcements
  • 8am: Staggered start for 59-mile route
  • 8am-4pm: Bike MS Day 2 route open
  • 10am-4pm: Kids’ zone open (bubbles, caricatures, snow cones and the OKC Thunderbolt Interactive Trailer)
  • 11am-3pm Massages available
  • 11am-4pm: Lunch, courtesy of Sam’s Club prepared by the Brickman Family (burgers and hot dogs); additional lunch provided by Olive Garden, Hideaway Pizza, and McAlister’s Deli
  • 11am-4pm: Finish line-CONGRATULATIONS, champions handing out medals!
  • 12pm-6pm: Staggered shuttle service from Stillwater to Norman and Tulsa

Saturday Rest Stops

#1 Jennings Powder Coatings
Mile Marker 12
17900 S. Sooner Road, Norman, OK 73071
Staffing Time: 7:00 AM-9:30 AM

#2 Sure Xpress/DLS (Dedicated Logistics Solutions)
Mile Marker 22.9
6420 S. Air Depot Blvd. OKC 73135
Staffing Time: 7:30 AM-10:30 AM

#3 Oklahoma Medical Resarch Foundation (OMRF)
Mile Marker 34.2
840 NE 15TH STREET, OKLAHOMA CITY, OK 73104
Staffing Time: 8:00 AM-11:30 AM

Lunch Stop Yordi Training Center at Camp DaKaNI
Mile Marker 44.2
3309 E. Hefner Road, OKC, OK 73171
Staffing Time: 8:30 AM-1:30 PM

#4 Iglesia Bautista Hispana De Edmond
Mile Marker 57.5
12800 Sooner Road (at) 4317 Strawberry Lane, Edmond, OK 73103
Staffing Time: 10:30 AM-1:30 PM

#101 Guthrie High School
Mile Marker 69.7
200 Crooks Dr. Guthrie, OK 73044
Staffing Time: 12:00 PM-3:30 PM

#102 Crescent High School
Mile Marker 83.5
106 N Magnolia St, Crescent, OK 73028
Staffing Time: 12:00 PM-4:30 PM

Sunday Rest Stops

#1 Mulhall-Orlando Schools Fair Barn
Mile Marker TBD
201 S Main St, Mulhall OK;
Hiway 77 (at) Mulhall Ave, Mulhall OK; or
Hiway 77 (at) Bryant (other end of building).
Staffing Time: 7:00 AM-10:30 AM

#2 Dustin Thedford (Private Residence)
Mile Marker 26.9
26200 CR 60, Orlando, OK 73073
Staffing Time: 8:00 AM-11:30 AM

#3 Perry Town Square
Mile Marker 35.1
622 Cedar, Perry OK 73077
Staffing Time: 9:30 AM-1:30 PM

#4 John E. Arstingstall (Private Residence)
Mile Marker 46.9
14700 Bronco Perry, OK 73077
Staffing Time: 11:00 AM-4:00 PM